Public affairs are essential in the building and development of good relations between the school and its stakeholders. The school needs to work with different agencies, groups, organizations, offices, and individuals to strengthen partnership and work with them from planning, program implementation, assessment & monitoring of results, and up to the celebration of successes. The school recognizes its responsibility to address concerns with the learners, communicate with various stakeholders and be transparent in all its transactions.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Simple
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Learners and Stakeholders
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Complete/Pertinent information of the user (1 original, 1 photocopy)
Public Affairs Officer-in-Charge
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Communicate the details of concern.
1.1. Note the client concern/ask client to fill out intake sheet
None
15mins
School Head and SIC/Guidance Advo cate
1.3 For simple concerns-provide immediate reply. For complex concerns-advise client to take the next steps.
None
30mins
School Head and SIC/Guidance Advocate
2. Take note of information received
2.1 Provide copy of intake client form to client and route another copy the concerned office (internal resolution owner)
None
15mins
School Head and SIC/Guidance Advocate
TOTAL:
1 hour
2. School Learning and Development
It is a school strategic initiative based on the result of electronic-Self Assessment Tool (e-SAT) and other similar needs assessments to address any competency gap or gaps that affect or contribute to the school’s performance. This could be done through School Learning Action Cell (SLAC), Coaching and Mentoring, In-Service Training (INSET), Work Immersion, or Team Development.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Highly Technical
Type of Transaction:
G2G – Government to Government
Who may avail:
Teachers or Teaching Personnel
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. School Action Plan Form -1 copy
LAC Coordinator
2. Accomplished Individual Performance Commitment and Review Form (IPCRF) – 1 photocopy
Client
3. Accomplished e-SAT
Client
4. Accomplished Development Plan
Client
5. Project Proposal – for INSET
Client
6. Monitoring & Evaluation Form
LAC Coordinator
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit the complete requirements
1.1. Receive complete requirements
None
1day
School Head
1.2. Identify the strengths and needs of teachers
None
3days
School Head; Dept. Head; Master Teachers; Key Teachers
1.3. Craft an action plan
None
3days
School Head and Key Teachers
1.4. Implement SLAC
None
3days
School Head
1.5. Monitoring and Evaluation
None
2days
School Head, QATAME and SMEA Coordinators
TOTAL:
12 days
3. Submission of Employment Application for Teacher I Position
Any Licensed Professional Teacher with interest in applying for a teaching position may submit his/her complete credentials at the school level then forwarded to Division office through District/Division Screening Committee for evaluation and assessment.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Highly Technical
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Teachers
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Letter of intent addressed to the Head of Office, or to the highest human resource officer designated by the Head of Office.Duly accomplished Personal Data Sheet (PDS) w (CS Form No. 212. Revised 2017) with Work Experience Sheet attachment, if applicable and latest 2×2 ID picture
Client/Applicant
3. Photocopy of valid and updated PRC License/ID, if applicable
Client/Applicant
4. Photocopy of Certificate of Eligibility/Report of Rating, if applicable
PRC
5. Photocopy of scholastic/academic record such as but not limited to Transcript of Records (TOR) and Diploma, including completion of graduate and post-graduate units/degrees, if available.
School where Client/Applicant graduated
6. Photocopy of Certificate/s of Training, if applicable
Previous Employments/Previous Employers
7. Photocopy of Certificate of Employment, Contract of Service, or duly signed Service Record, whichever is/are applicable
Previous Employments/Previous Employers
8. Photocopy of latest appointment, if applicable
Client/ Applicant
9. Photocopy of the Performance Ratings in the last rating period(s) covering one (1) year performance prior to the assessment, if applicable
Previous Employments/Previous Employers
10. Checklist of Requirements and Omnibus Sworn Statement on the Certification on the Authenticity and Veracity (CAV) of the documents submitted and Data Privacy Consent Form (Annex C)
Other documents as may be required for comparative assessment: Means of Verification (MOVs) showing Outstanding Accomplishments, Application of Education, and Application of Learning and Development reckoned from the date of last issuance of appointment. Photocopy of Performance Rating obtained from the relevant work experience if performance rating in Item (i) is not relevant to the position to be filled.
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCES SING TIME
PERSON RESPONSI BLE
1. Log in to Visitors
None
2 mins
Applicant
Logbook at the guard desk
2. Fill out the Health Declaration Form.
2.1 Check body temperature
None
3 mins
Security Guard
3. Submit the complete document to the School Head of preferred school
3.1. Receive the complete application form and documents
None
10 mins
Applicant and School Head
3.2. Verify the completeness, veracity, and authenticity of the submitted documents
None
5 days
School Head and School Screening Committee
3.2 Issue a duly verified and attested checklist of requirement to the applicants
None
10 mins.
School Head and School Screening Committee
4. Received one copy of the checklist of requirements duly signed by the School Head
4.1 Log in to OAS for tagging of applicant (Evident/Non-Evident: Qualified/Disqualified)
None
20 minutes
School Head and School Screening Committee; Applicant
4.3 Print initial evaluation result (IER)
None
5 mins.
School Head
4.4 Submits printed IER together with the application requirements to the records unit.
Liaison Officer
Total
5 days 50 Mins
Borrowing and Returning of Books from and to the School Library
The process of borrowing and returning books from and to DepEd School Libraries by students, teaching and non-teaching personnel. They are given free access to the materials and could even borrow and bring it home with the agreement to return after usage. However, responsibility and accountability should be properly observed. Schools monitor the effective and efficient utilization and proper accounting of books and other reference materials in the school library.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Simple
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Learners, Teaching and Non-teaching Personnel
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Library Card – 1 original copy
School Library
2. School Identification Card – 1 original copy
Client
3. Borrower’s Card –1 original copy
School Library
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Log-in to library’s logbook
None
2 mins.
School LR Coordinator
2. Fill-out library card and present to School Librarian
2.1. Receive and check library card and the name logged in.
None
3 mins.
3. Request for the book to borrow
3.1. Check the Card Catalog to look for the books or resources he/she would like to borrow and request for the learning material to borrow
None
5 mins.
4. Fill-out borrower’s card
4.1. Receive and check borrower’s card and clip it with the library card of the
None
2 mins.
borrower then issue the learning material.
School LR Coordinator
5. Receive the book
5.1. Remind the borrower of the rules on returning of borrowed learning material
None
3 mins.
6. Return the book and present the borrower’s card
6.1. Check the borrowed learning material, sign borrower’s card and return the library card of the borrower
None
5 mins.
TOTAL:
20 mins.
5. Enrollment
The process of registering learners into the Learner Information System (LIS) upon the submission of required supporting documents and the first date of attendance. Learners are officially enrolled if all required documents are submitted.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Complex
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Learners
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Basic Education Enrollment Form/ Learner’s Enrollment Survey Form (LESF) -1 original and 1photocopy
Records/Guidance Office
Affidavit of Undertaking – 1 copy (for those with liabilities from the previous school)
Pledge of Transferee – 1 copy (indicated in form 138/report card)
Learner’s Credentials (Form 138 and Form 137)
If in case the learner is a part of of PWD or inclusive education have them Assessment Certificate with recommendation/ intervention plan from the Psychiatrist/ Psychometrician/ RGC, or PWD ID
Licensed Assessment Center
In case of health condition such as long term illnesses and pregnant, a medical certificate from the doctor with fit to study is required.
Physician / Hospital/ Barangay Health Center
PSA Birth Certificate – 1 original, 1 photocopy
Philippine Statistics Authority
Eligibility Standards from DepEd Order 03, s. 2018
Grade 7 Grade 6 graduatePEPT Passer or A&E Test Passer
SCHOOL
Grade 8 Grade 7 completerPEPT Passer or A&E Test Passer Grade 9 Grade 8 completerPEPT Passer or A&E Test Passer Grade 10 Grade 9 completerPEPT Passer or A&E Test Passer
School
Bureau of Education Assessment, DepEd Central Office
CLIENT STEPS
AGENCY ACTION
FEESTO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Legibly fill- out the Basic Education Enrollment Form, Affidavit of Undertaking and Pledge of Transferees (For Transferees)
1.1 Check the completeness of information in the Basic Ed Enrollment Form and other relevant requirements. 1.2 Accomplish Enrolment form to filed by the DepEd Personnel in- charge
None
15 Mins
Enrolment Committee
2. Submit complete requirements for enrollment per grade level.
2.1. Receive and record complete requirements per grade level If incomplete, tag as Temporary Enrolled. Have them submit authenticated Affidavit of Undertaking.
None
15 Mins
Enrolment Committee
2.2. Approval of transfer by the School Head/Guidance Teacher
None
10 Mins
School Head/Guidance Teacher
2.3. Listing/updating of Enrollees for sectioning
None
1 Day
Enrolment Committee
2.4. Post List of Learner’s Sections
None
As Announce Schedule of posting
Enrolment Committee
2.5. For Private Schools transferees, Temporary enroll the learners with incomplete credentials/
Requirements: Endorsement to ICT/LIS Coordinator/Enrollment Committee
6. Issuance of School Forms, Certifications, and other School Permanent Records
This service pertains to issuance of pertinent school records, certifications and other credentials related to the learner that are in the custody of school which maybe requested to release for any legal purpose it may serve to the requesting authorized person.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Simple
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Learners/ General Public
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Requisition slip – 1 copy
School
2. Valid Identification Card – 1 original copy and 1 photocopy
Requesting person/ client
3. Authorization Letter–1 original copy for Authorized Personnel
4. Request Letter addressed to the School stating the reason for the Request
5. Requisition slip/Proof of Requirements– For Certificate of Good Moral/Certificate of Enrollment andother purposes
Requesting School / Client
6. Request slip given by the DSWD – For Certificate of Enrollment needed in 4Ps Application
DSWD/ Request from the guardian
7. Affidavit of Loss – For the duplicate copy of documents
Requesting person/client
8. List of requirements from Local Civil Registrar – For Late Registration of Birth
Local Civil Registrar
9. List of requirements from DFA – For Passport Application
Department of Foreign Affairs
10. Proof of migration from the embassy – For Migration Purpose
Embassy of the country of destination
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSI NG TIME
PERSON RESPONSIBL E
1.Legibly fill up the requisition slip form
1.1. Provide client the requisition slip form
None
5mins
Records Staff
1.2. Receive and check the
None
5mins
Records Staff
completeness of the form. Then search the requested document
1.3. Print or photocopy the requested documents
None
5mins
Records Staff
1.4. Once the documents are obtained, Records Officer will review and verify the document and certify the true copy
None
10mins
Records Staff
2. Sign the logbook and receive the requested document
2.1 Release the document and ensure client signature on the logbook upon receipt
None
5mins
Records Staff
TOTAL:
30mins
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Simple
Type of Transaction:
G2C – Government to Citizen
Who may avail:
Learners/ General Public
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Requisition slip given by School where the child is presently enrolled – For Form 137 and/or Form 138
School where child is presently enrolled (Follow the DO 54 s, 2016 -Guidelines on the Request and Transfer ofLearner’s School Records)
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSI NG TIME
PERSON RESPONSIBL E
1.Legibly fill up the requisition slip form
1.1. Provide client the requisition slip form
None
10 mins
Records Staff
1.2. Receive and check the completeness of the form. Then search the requested document
None
3-4 Days
Records Staff
1.3. Print or photocopy the requested documents
None
20 mins
Records Staff
1.4. Once the documents are obtained, Records Officer will review and verify the document and certify the true copy
None
20 Mins
Records Staff
2. Sign the logbook and receive the requested document
2.1 Release the document and ensure client signature on the logbook upon receipt
None
10 Minutes
Records Staff
TOTAL:
3 – 5 Working Days
7. Issuance of Requested Documents in Certified True Copy (CTC) and Photocopy
Certified True Copy and Photocopy of any DepEd official documents that are in the custody of the school may be received and released to the authorized requesting person.
Office
Luis Y. Ferrer Jr. North National High School
Classification:
Simple
Type of Transaction:
G2C – Government to Client
Who may avail:
All learners/ Transacting public
CHECKLIST OF REQUIREMENT
WHERE TO SECURE
Request Slip (1 Copy)
School/Client
Valid ID (Original ID and 1 Photocopy))
Requesting person and/or Authorized Person
Authorization Letter – 1 original copy for Authorized Personnel
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSI NG TIME
PERSON RESPONSIBLE
1. Fill up the requisition slip form
1.1. Provide client the requisition slip form
None
5 mins
Records Staff
1.2. Receive the form, check the completeness of the information then search for the requested document
None
3mins
Records Staff
1.3. Print or photocopy the requested documents
None
3mins
Records Staff
1.4. Once the documents are obtained, Records Officer will review and verify the document and certify true copy
None
3mins
Records Staff
2. Sign the logbook and receive the requested document
2.1 Release the document and ensure client signed the logbook upon receipt
None
3mins
Records Staff
TOTAL
15mins
8. Laboratory and School Inventory
Service provided by the school to properly account its school buildings & facilities such as offices, classrooms, laboratories, materials, and equipment. Personnel who performs the task is trained on the set of standards being followed on the classification of school buildings.
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Highly Technical
Type of Transaction:
G2G – Government to Government
Who may avail:
School Head and Teachers
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Inventory of Asset Form
School Property Custodian
2. National School Building Inventory Form (NSBIF)
School Property Custodian
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1.Inventory taking of school laboratories, school offices, classrooms, materials & equipment
1.1 Gather data for inventory
None
7 days
School Property Custodian; School Head; Building and Facilities Coordinator
2.Consolidation and creation of new school inventory
2.1 Consolidate new school inventory
None
1 day
3.Signing of new school inventory
3.1 Submit to the School Head
None
15mins
4.Submission of copy to SDO
4.1 Submit signed inventory to SDO
None
1 day
School Property Custodian
TOTAL:
9days, 15mins
Request and Distribution of Textbooks, Supplies and Equipment
This service is the issuance and receiving of the textbooks and equipment that are needed for Elementary& Non-Autonomous Secondary Schools
Office or Division:
Luis Y. Ferrer Jr. North National High School
Classification:
Highly Technical
Type of Transaction:
G2G – Government to Government
Who may avail:
School Head and Teachers
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Request Form
School Property Custodian
2. Inspection and Acceptance report/ Property Transfer Report
School Property Custodian
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Fill up the requisition slip form
1.1 Check the form and respond to their needs.
None
5 mins
Property and Supply personnel
1.3 Prepare the material requested
None
30 mins.
Property and Supply personnel
1.4 Prepare ICS for Recipient/Teacher.
None
1 day
Property and Supply personnel
1.5 Review and Approve the ICS
None
5 mins
Property and Supply personnel
1.6 Inform the Recipient/Teacher for the distribution of textbooks, supplies and/or equipment
None
10 mins
Property and Supply personnel
2. Receive the textbooks, supplies and/or equipment
2.1 Forward the textbook, supplies and/or equipment together with the copy of signed Inventory Custodian Slip
